How to share files & libraries – NiHao Cloud

1. Creating a Share Link

To share a library or a single file, hover over it and click on the share icon.

Once the share link is generated, you can copy and share it with anyone. When opened in a browser, it looks like this:

🔹 Security & Access Control

By default, no personal information (such as your email) is displayed, making it safe to share. You can enhance security with:

✔️ Add Password Protection – Requires a password to access the link.
✔️ Add Auto-Expiration – The link expires after a set period.
✔️ Set Permissions – Control how recipients interact with the file:

Preview & Download – Users can view and download the file.
Preview Only – Users can only view the file, no downloads allowed.
Download & Upload (Available only for libraries and folders) – Users can download and upload files.

2. Creating an Upload Link

Upload links allow external users (e.g., freelancers or clients) to upload files directly to your library.

🔹 Security Options

✔️ Add Password Protection – Restrict access with a password.
✔️ Add Auto-Expiration – The link expires after a set period

3. Share to a User

Share your entire library with a specific user for real-time collaboration.

✔️ Access Levels:

Read Only – User can view but not modify files.
Write Access – User can edit and upload files.
Custom Permissions – Define specific actions users can take.

This feature is included in paid plans where you can add multiple users to your organization.

4. Share to a Group

Share entire libraries with a group of users, streamlining collaboration.

✔️ Advantages:

Organize access for teams, departments, or projects.
Simplify permissions with role-based access.
Assign read, write, or custom permissions.

This feature is included in paid plans where you can add multiple users to your organization.

Learn more about Groups here.

5. Sharing with China

Sharing files with users in Mainland China has specific requirements.
📖 Read our full guide: How to Share Files and Libraries to Mainland China Users?

Note: On the Free Plan (PersonalFree), share links and upload links expire automatically after 3 days. Upgrade to a paid plan anytime to unlock unlimited sharing options and advanced features.

6. Examples of Shared Link Usage

Shared links in our cloud storage platform can be used in a variety of ways, including but not limited to:

Embedding files or media on your website (e.g., images, documents, videos), including use as hotlinks — as long as such use complies with our Terms of Service and does not involve illegal or morally inappropriate content.
Sharing files or folders with other users within your organization.
Distributing content publicly over the internet to a global audience.
Sharing content with users in China by enabling password-protected links for added access control.
Allowing external users to upload files to a shared folder using upload-enabled links.